Office Administrator

I am fairly computer capable. I have had to use computers throughout all of my past positions, so I was able to gain some familiarity with Microsoft Word, PowerPoint, Access and Publisher. I can also use various management, scheduling and rating systems. I am not sure exactly what programs I will be expected to use in this insurance office manager position, but I am a quick learner and feel confident I will be able to master the programs in a short time.

I would definitely welcome such a great opportunity.

I spent six months as an insurance office manager with my last company, so I have an idea of what my duties will be from that and from the job description. From what I understand, I will be tasked with managing client records, maintaining the work facilities and giving administrative assistance to the management team as needed. I may also have to answer phones and help clients set up new policies or change existing policies. Thankfully, I have the organizational, computer and communication skills needed to succeed at these duties.

I enjoy travelling. It will be my pleasure to travel for official work.

There were several tasks which I performed including taking phone calls, directing visitors to the right departments, taking minutes of meetings, assisting in procurement of supplies and equipment and, managing correspondence and mail.

An administrative assistant has to provide support to a number of different people under a number of different circumstances. Your ability to adjust successfully to different individuals and task requirements is very important. Provide specific examples of when you had to adjust your approach and behavior in different situations.

I have a track record of meeting deadlines. If I find that I cannot manage a deadline in advance, I work extra unpaid hours to work towards it. In fact, I have not missed a single deadline yet!

An office manager helps to keep the office running. This could include managing schedules, making phone calls, ordering supplies, getting coffee, assisting with meetings, etc. Office managers generally embody a variety of roles in your organization—so use this question to see how the candidate juggles all these responsibilities.

An office assistant is able to use various standard communication software, such as – emailing tools, Messenger, and Skype. Moreover, he/she is able to type and be proficient in Word, Office, PowerPoint, Excel, etc.

Your relationship with your boss will be very important as an administrative assistant. Think of any specific times you went above and beyond to help your previous employer.

“In addition to being told that I’m super organized, I’m confident that my former boss would tell you that I am one of the hardest workers they have had as an administrative assistant. You could always find me staying late to make sure everything has been completed and I would sometimes come in on the weekends if necessary. Also, I was often praised for my ability to handle multiple presentations at once and was recognized by the corporate office for my reporting skills.”

Multitasking is a necessary part of an administration job, so say that you enjoy multitasking and the challenge of ensuring that multiple functions and jobs are completed accurately and on time is part of what motivates you in your work.

Aside from prior experience in the field, an office manager should also research your company and come into the interview with an idea of how things work there. As one of the top office manager interview questions, this should paint a picture of how the candidate operated in a previous role.

Ideally, you will be able to touch type well, so say yes to this. Shorthand is a dying art and fewer people are learning how to do this well. If you have the opportunity to learn it, then do so, because some managers like their administrators to be able to take down shorthand.

Here is your chance to run through all of your experience. Be concise and if you have done multiple roles, mention something specific for each one. Show that you have a lot of experience and are flexible.

I gradually want to reach at a managerial level where I would be able to utilize my experiences and talents for the growth of company.

It depends on the duration of the call. If it is a 5 minute call each, 9 to 11. If it is a route/transfer call, 30 to 40. A mixture goes well, repetition of the same kind of telephone calls for example applicants interview scheduling calls can become notorious at times

At times work can be quite demanding and 8 working hours seems too little. However, I have learned that if you prioritize your work, you can manage even the busiest day with a lot of ease.

Administrative assistants have to work effectively as part of a team or group. Your answers should highlight your ability to build relationships with other group members and show how you contribute to team success.

“The why is typically much more important than the whom,” Sarikas says. “So identify someone who has qualities you admire or has done something you aspire to do, and clearly articulate the specific reasons you admire that person. Avoid someone who could be controversial, if at all possible.”

With more businesses focusing on culture and fit, this question allows interviewers to see if your values mesh with the company’s.